Administrative Assistant & Office Manager

Kol Tikvah is a welcoming and vibrant Jewish community located in Woodland Hills. We are a modern progressive Reform Jewish temple open to traditional, interfaith, same-sex families, as well as seniors and singles. We connect congregants to a community that cares for one another.
Position Summary
Duties include assisting the Rabbi, front office operations, coordinate Bar/Bat Mitzvah program and assisting administrative staff and committees. The ideal candidate will excel in delivering exceptional customer service to members and visitors, serving as a friendly, professional point of contact both in-person and over the phone. Your ability to take initiative and be flexible in a fast-paced environment will make you an invaluable part of our team.

Assisting the Rabbi
• Correspondence: Handling all correspondence for the Rabbi.
• Scheduling: Assist with Rabbi’s scheduling including lifecycle events.
• Additional support: Provide additional support as needed/requested.
Front Office Operations
• Phone and office management: Answer all incoming calls/emails, order office supplies, maintain copier and phone system and oversee the distribution of mail and packages.
• Member support: Assist new and existing members by providing detailed information about services, programs, activities, and campus procedures.
• Prospective member support: Talk to all prospective members, walking them through the congregational commitment process and introducing them to our programs.
• Record and database management: Maintain accurate and up-to-date records for membership, donations, and community events.
• Generating reports: Create, process, and manage reports related to lifecycle events within the synagogue community.
• B’nai Mitzvah: Maintain the B’nai Mitzvah calendar, assist in scheduling B’nai Mitzvah dates for congregants and schedule meetings with the Rabbi. Other duties associated with B’nai Mitzvah program.
• Weekly Shabbat Duties: Sanctuary set-up, yahrzeit list, memorial lights, Board Host reminders and announcements, oneg set-up, staff one Shabbat service per month.
• Donor communications: Handle correspondence related to donor programs, ensuring timely acknowledgments, updates, and ongoing engagement with donors.
Programs Support
• B’nai Mitzvahs: Staff B’nai Mitzvah’s on Saturdays
• Community Events: Work with lay leaders in organizing community events which also includes being present to help staff and work the event.
• High Holy Days: Assist in the execution and be present of all the High Holy Days services and events.
• Weekly Shabbat Services: Coordinate, shop, prepare and staff Shabbat services and onegs.
Skills and Abilities
• Familiarity of Jewish life and Shulcoud is a plus
• Proficient in Mac operating systems (Word, Excel, Google).
• Strong organizational skills with a keen attention to detail, ensuring accuracy and efficiency in all tasks.
• Self-motivated and collaborative: Able to work independently and seamlessly contribute to team efforts.
• Effective multitasking and time management: Skilled in managing multiple tasks simultaneously and efficiently.
• Exceptional communication skills: Clear and concise in both written and verbal interactions, with experience in professional correspondence.
• Adaptability: Comfortable with multi-tasking priorities and thriving in a fast-paced, dynamic work environment.
• Administrative support experience: Proven ability in assisting with office operations, calendar scheduling, and supporting team members to achieve organizational goals.
Job Type
The position is full-time Monday thru Friday 9:00 am-5:00 pm. Some adaptability with schedule is required to accommodate hours to staff events, B’nai Mitzvahs, fundraisers, etc.
If you are interested in joining our community and meet the requirements outlined above, we encourage you to apply. Submit resumes to: post-6788015a178ad2b0428180ea-1736966907@apply.jewishstaffing.com